For the purpose of these guidelines the party and/or parties requesting use of Pier 35 shall be referred to as Sponsor through out.
Site Plans: Sponsor must submit a site plan 60 days prior to their event date. The Pier 35 facility coordinator can assist with the preparation of this plan. The exiting plan for each event will be determined by the Port of San Francisco Fire Marshall. This plan will indicate which doors must remain open during the event. In some cases, these doors will open onto the stringers (exterior landings of pier) and if the stringer is to be used as exiting there may be an additional expense for security and safety equipment. A copy of the approved site plan must be posted during the operation of the event.
Pier 35 Occupancy Capacity: Sponsor shall not allow admission of persons to Pier 35 in excess of the contracted attendance count or Port of San Francisco Fire Marshall approved capacity. Occupancy requirements are determined by the Port of San Francisco Fire Marshall. For large events, the Port of San Francisco Fire Marshall may require Fire Inspectors be on hand while the event is open. There is an additional fee for these personnel. The Port of San Francisco Fire Marshall and the San Francisco Fire Department can inspect the facility at any time and close the event for non-compliance. Waterfront Promotions, Andy Kilday Event Production Services and the Pier 35 facility coordinator are not responsible for the actions of the Port of San Francisco Fire Marshall or the San Francisco Fire Department.
Damage: A security deposit is required. The security deposit must be paid with main event deposits and is not reimbursable until five (5) business days after event. Any damages to Pier 35 facility and/or equipment will be documented and necessary repair costs will be deducted from security deposit and/or billed to Sponsor.
Event Hours: Event hours will be predetermined by the Pier 35 facility coordinator and the sponsor. Facility rental is based on eight hours of usage, including set-up and removal. All events shall begin and end at the contract designated times or will be subject to additional overtime charges of $300.00 per hour. Under no circumstances will an event be allowed to continue past 2:00 am.
Set - Up and Breakdown: Sponsor is responsible for all set-up and break down in the Passenger Terminal area. All floor locations for set-up (food stations, tables, etc.) must be made known to and approved by the Pier 35 facility coordinator prior to the event. Sponsor shall not use tape, staples, tacks or nails to affix any material to Pier 35 equipment or building including but not limited to walls, platforms, tables, chairs, etc. without prior approval of the Pier 35 facility coordinator. Sponsor is responsible for removal of all decorations, equipment, stages, sound systems, lighting, tables, chairs, bars and all other items set up by Sponsor or Sponsor's caterer.
Rental Deliveries and Pick Ups: Delivery and pick up of all items rented by Sponsor shall take place during approved set-up and break-down times. This information must be submitted to the Pier 35 facility coordinator prior to the event. Details should include: name, phone and fax number of rental company, type of equipment and the times of delivery and pick up.
Use of Candles, Open Flames and other Fire Producing Heating Mechanisms: Sponsor's caterer shall not use or bring onto the premises any form of bottled gas or open flame. Use of Sterno and electrical equipment must be approved by the Pier 35 facility coordinator. Use of candles must be approved in advance by Port of San Francisco Fire Marshall and the Pier 35 facility coordinator and must meet the specifications required by the San Francisco Fire Codes.
Smoking Policy: By Law smoking is prohibited on Pier 35 except in designated areas.
Clean-up: The Sponsor or Sponsor's caterer is responsible for cleaning all areas used by the Sponsor and Sponsor's caterer within the contracted event times. Sponsor and Sponsor's caterer shall be responsible for removal of ALL trash and recyclable. Trash that is not removed must be placed in a dumpster rented for the event if the cruise ship schedule allows.
Use of Glass Containers: Certain functions authorized to use the outside deck may be prohibited from serving in glass containers. The Pier 35 facility coordinator reserves the right to determine the use of glass containers.
Electrical and Production Services: The Port of San Francisco requires certain electrical and production work to be performed by a licensed contractor. Outside contractors and/or vendors must be approved and briefed by the Pier 35 facility coordinator. Special electrical, lighting and production needs can be accommodated by the Pier 35 facility coordinator.
Parking: Parking for 20 vehicles is provided for Sponsor, Sponsor's caterers, entertainment and staff. Additional parking for 124 vehicles is available at an additional charge. Without special arrangements no parking is allowed in conjunction with a main floor event. Off site parking can be arranged for at an additional charge by the Pier 35 facility coordinator. No vehicles will be allowed on Pier 35 without prior knowledge of the Pier 35 facility coordinator. This policy is strictly enforced.
Security Guards: All security arrangements must be approved by the Port of San Francisco and the Pier 35 facility coordinator. All information must be submitted to the Pier 35 facility coordinator 45 days prior to event. Details should include: name of security company, number of guards, and scheduled times. Security company and guards must be briefed by the Pier 35 facility coordinator. The Pier 35 facility coordinator can arrange for security requirements at an additional charge.
Event Safety: The Pier 35 facility coordinator reserves the right to remove any persons from Pier 35 at any time. The Sponsor will be responsible for supervising all event safety, including during set-up and removal of event equipment. Safety Precautions will be discussed with Sponsor by the Pier 35 facility coordinator.
The speed limit on the pier is 5 miles per hour. At least 20 feet (half) of the main aisle must be kept clear at all times, including during events, installation and removal, as a fire lane.
The fire department can inspect the installation at any time and can close your event if you are not in compliance with safety rules.For large events, the fire department may require additional staff be on hand while the event is open. There is an additional fee for these personnel.
Cruise Ship Schedule: Cruise ship schedules are subject to change and are not controlled by Waterfront Promotions or the Pier 35 facility coordinator. Cruise ship arrivals take precedent over all special event activities. Pier 35 is not available for special event rental, set-up or break down on the days that cruise ships are in port.
Seating: A seating plan must be included in site plans submitted to Port of San Francisco Fire Marshall. If seating is to be theater style (rows and aisles) the following rules apply: all seats must be banded together in groups of 3 to 13 with a 48" aisle every 13 seats, seating cannot block access to back of pier, and a 20' clear lane must be provided for on the main floor.
Booths and Partitions: The Pier 35 facility coordinator strongly recommends that the Sponsor hire a professional company to design fire retarded booths and partitions. The Pier 35 facility coordinator can assist in this process at an additional charge. Preconstructed booths and partitions must have a certificate of compliance issued by the California State Fire Marshall. In cases where the Sponsor designs and/or constructs their own booths and partitions, construction must be of approved construction materials. Proof of compliance will be required by the Port of San Francisco Fire Marshall.
Construction Materials: Booths, platforms, space dividers, signs, displays, banners, decorations, and other event materials must be fire retardant and must meet fire and safety codes governing construction in a place of public assembly. Unacceptable construction materials include but are not limited to: plywood, foam board, black plastic, untreated paper, and untreated pressboard. Any staging or other construction requires a temporary building permit from the Port of San Francisco.
Food Preparation: No propane tanks or charcoal grills are allowed on the pier. Any open flame device must be approved in advance by the Port of San Francisco Fire Marshall. There is one 20amp-120volt outlet in the food prep area. Nothing is allowed to enter the bay. This includes, but is not limited to, ice, waste water, litter, etc.
Upstairs Access: The Sponsor is responsible to notify all suppliers that the upper level of the terminal is accessible only by the ADA ramp at the west end of the terminal. No freight will be allowed on the elevator or escalator at any time.
Decorations: All decorations shall be of approved fire retarded materials. Products should be labeled flame retardant. Proof that products are flame retardant will be required. Exits, exit lights, fire alarm pull boxes, standpipe hose cabinets, fire sprinkler systems and fire extinguisher locations shall not be concealed or obstructed by any decorative material. Nothing shall be hung that obstructs sprinkler heads. e concealed or obstructed by any decorative material. Nothing shall be hung that obstructs sprinkler heads. Each sprinkler head required a clear area around it of 7.5 feet in diameter. Nothing shall be hung from any sprinkler piping and all sprinkler risers are to be free from obstruction.
Electrical Services: Any electrical needs that will require the addition of electrical services in addition to the existing outlets need to be arranged for at least 14 days in advance of the event installation date. Any additional services that require connections to the building's electrical system or generators will require a permit from the Port. This includes connecting additional distribution panels, dimmers, etc. The installation work must be performed by a licensed electrical contractor. The Waterfront Promotions house technician will assist with the planning and permitting process.
Additional electrical services can be provided throughout the pier. EPS staff can provide additional information on request.
If Electrical service beyond the normal plugs built into the facility is needed, than a technical staff member must be on-site during installation and during the event. Anything that requires power or electrical beyond normal existing outlets must be done under the supervision of Waterfront Promotions tech staff.
No electrical cables may cross walkways on the floor, they must be routed over the walkways, or be covered with ADA compliant ramps (normal cable troughs are not compliant).
Passenger Terminal -Mezzanine - Included with rental of facility
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Banquet Room |
3 - 20 Amp Circuits |
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Parquet Room |
2 - 20 Amp Circuits |
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Waterside Balcony |
1 - 20 Amp Circuit |
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Inside Balcony |
1 - 20 Amp Circuit |
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Built-in Bar |
1 - 20 Amp Circuit |
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Food Preparation Area |
none, request amount needed |
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Available at additional charge - Mezzanine Level |
Up to 100 Amp 3Ø 5 wire |
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Passenger Terminal - Lower Level |
4 - 20 Amp Circuits |
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Main Floor |
3 - 20 Amp Circuits |
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Available at additional charge - Main Floor |
1 - 100 Amp 3Ø 120-208 Volt 5 wire |
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2 - 40 Amp 3Ø Delta 120-208 Volt 4 wire |
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2 - 60 Amp 3Ø Delta 120-208 Volt 4 wire |
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1 - 30Amp 3Ø 277-480 Volt 4 wire |
Generators (Diesel only) may be used to provide additional power as needed, and must be placed on the Pier apron.
Carts: The blue and yellow baggage carts may not be used without written permission from the Metropolitan California Stevedore Company. All suppliers should be notified that they will need to provide their own carts, handcarts, etc. for use in moving supplies and equipment to the Mezzanine level.
Tables & Chairs: Pier 35 has a limited number of tables and chairs. EPS can provide a wide assortment of equipment for events at Pier 35.